Accounts Payable Specialist
Full-Time
All open rolesAbout the Role
We're hiring a remote Accounts Payable Specialist to own the full accounts payable function for a growing, multi-entity organization.
You'll take end-to-end ownership of invoices, vendor payments, and expense processing, making sure every transaction is accurate, every payment runs on time, and every record holds up under scrutiny. This is a role for someone who treats clean books as a craft and takes quiet pride in an AP function that simply works.
If three-way matching, tidy vendor records, and reconciled AP aging are the kind of work you do well and care about doing right, keep reading.
What You'll Do
Invoice Processing
• Manage invoice intake, coding, and approval routing
• Perform three-way matching of invoices, approvals, and supporting documentation
Vendor Management
• Maintain vendor records and onboarding documentation, including W-9 / 1099 tracking
• Reconcile vendor statements and resolve discrepancies
Payments & Reconciliation
• Process weekly and monthly payment runs end to end
• Reconcile AP balances and track outstanding invoices and payment statuses
Month-End & Documentation
• Assist with month-end AP accruals
• Maintain organized, audit-ready documentation
As the Function Grows
• Administer the corporate card and employee expense reimbursement program
• Drive AP workflow automation and approval controls
• Own 1099 preparation and year-end vendor reporting
What We're Looking For
Required:
• Strong accounting and bookkeeping foundation
• Hands-on experience with QuickBooks Online or QuickBooks Enterprise
• Solid understanding of debits, credits, and accrual accounting
• Proven experience with invoice processing and vendor management
• Strong attention to detail
Helpful, not required:
• Mortgage lending or real estate accounting experience
• CPA or CPA candidate
• Experience working with multi-entity organizations